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Educational Programming Record

The Educational Programming Record (EPR) is a tool for Student Affairs staff to track the programs offered by your units. But it is more than just a record or an exercise in tracking. Entering accurate and detailed records is a very important first step in assessing your programs! Read on to find out more.

Frequently Asked Questions about the Educational Programming Record (EPR)

Q. What is the purpose of the EPR?

The EPR serves many purposes. Its most basic purpose is to keep a record of the programs your unit offers.  But with the data you enter, you can assess a variety of aspects of the programs you offer. See the next question for additional ideas.

Q. What can I do with the data contained in the EPR?

If you’ve entered accurate and detailed information, you can learn quite a bit about your programs, specifically related to attendance. Attendance is not the only determining factor of a program’s success, but it can be helpful in identifying possible trends that may positively or negatively affect participation.

Once you export your data (more on how to do that below) into Excel, you can easily view programs by attendance to see which were well attended versus poorly attended. You can then look into other factors that might have impacted attendance.

Some questions to ask or trends to note are:

Additionally, if you offer programs as part of a series and indicate that accurately in each record, you can filter out programs by series to view the performance of each event within the series and the series as a whole.

Using the data exported from the EPR can assist you in making data-driven decisions about changes to your program offerings.

Q. How do I get access to the EPR?

Please contact the EPR administrator for your area or, if none, the SARA staff at or 814-863-1809 to request access to enter data. If you need the level of access that will allow you to also add or remove users, your supervisor will need to contact us to request your access.

Q. How can I enter accurate and detailed information into my EPR records?

We recommend that you enter data on a regular basis—preferably weekly, monthly, or after the completion of a program or event. Waiting to enter all of programs at once for an entire year often leads to errors in data accuracy.

Gathering your information before logging into the EPR, will make the process quicker. You will want to know the following:

Q. What if I collaborated with another Student Affairs unit, University department, or community group?

If you collaborated with a community group or other University entity that is NOT a unit within Student Affairs, type those into the “Other Unit” field: Screen shot of the

If you co-sponsored a program/event with one or more Student Affairs units, we recommend you determine which unit will be responsible for making the entry in the EPR. For accuracy, the program should only be entered once!  

Please note: A “co-sponsor” for EPR purposes is any unit that worked collaboratively to bring a program to fruition or one unit is putting on the program and others are presenting at that program. 

To ensure that all participating units are credited for the program, select them from the list near the top of the page:

Screen shot with the list of all campuses/units to chose from on the webpage

Q. I’m an RA, and we offer a lot of programs. Which ones should I enter into the EPR?

For the purposes of the EPR, the only programs that should be entered are planned and scheduled events. These include ice cream socials, study sessions, trips to locations on and off campus, and group movie/TV/sports broadcast viewings, just to name a few. Impromptu chats and watching TV together that is not scheduled/announced are not programs that should be entered into the EPR.

Q. How do I check my entries or pull reports from the EPR?

Entries you have made for the current reporting period (May 15 – May 14) should be visible to you on your home page upon logging into the EPR. You can click on “Select” for any of these to edit or to view additional information. To access older entries or to pull a report, complete the following steps:

  1. Chose the “Export Data” tab on the far right.
  2. Click on your unit name from the list.
  3. Enter the beginning and end dates you want to view in a MM-DD-YYYY format.
  4. Click the “Search” button.
  5. Once the entries have been populated under “EPR Results,” you can select the entries you wish to view or you can export to Excel by clicking the “Export Results” button above the grid of entries.

Q. The EPR system is difficult to navigate. Will this program be improved?

Probably! We are currently vetting new products that will replace the EPR as well as other student-organization and event-management systems. SARA insists that any such product will be user-friendly and intuitive.

Contact Student Affairs Research and Assessment | 120 Boucke Building | 814.863.1809