Student Organization Contracting Process
Union and Student Activities is committed to helping student organizations plan and implement successful programs that enhance the out-of-classroom experience for all students at University Park.
Be sure you plan ahead and take time to complete the following three items before your event - Program Registration, Contracting and the Insurance process.
Complete Your Program Registration
Our office has a Program Registration process to assist organizations in their programming efforts. The purpose of this process is to help students understand various aspects involved in planning events, provide helpful tips, and answer any questions relating to program planning.
- Tips for Successful Contracting (pdf)
- University VISIT Form [Visitor's Information Sheet for Income and Travel] (pdf)
Decide Which Contract to Use
There are five different University Standardized Entertainment Agreements. Please read their descriptions to determine which type of contract is appropriate for your event.
- University Master Entertainment Agreement- This agreement is the catch-all that can be used for any type of event contracted on-campus except for fundraising or vendors.
- Disc Jockey Agreement- This agreement was developed as a result of the volume of Disc Jockeys being contracted and the need for a simpler more tailored contract than the Master Entertainment Agreement. When contracting Disc Jockeys either a Master Entertainment Agreement OR a Disc Jockey Agreement can be used.
- Speaker Agreement- This agreement was developed as a result of the volume of Speakers being contracted and the need for a simpler more tailored contract than the Master Entertainment Agreement. When contracting Speakers a Master Entertainment Agreement OR a Speaker Agreement can be used.
- Sound, Stage and Lighting Agreement- This agreement was developed to address the needs for contracting sound, staging and/or lighting needs for an event. If a technician is coming with the equipment, it is required to use this agreement.
- University Vendor Agreement- This agreement should be used when a commercial vendor wants to sample products or promote products even if the product is not being sold. This agreement is for any on-campus fundraisers where a student group or University department is receiving a percentage of sales and/or is receiving a flat rate payment for sponsoring a vendor on campus. An outside vendor must have a sponsoring University department or club to come on campus and the sponsoring club or University department must receive some compensation.
For additional information, visit the Risk Management website and click the "PRIVATE" tab on the tool bar.
Make sure the proper insurance precautions are taken before your event. Complete the necessary PDF forms on the Student Organizations page.