Student Organization Travel Policy
All student organizations must register their travel experiences prior to the departure date. Student Organization travel includes, but is not limited to, all modes of transportation, lodging, and registration for conferences, competitions, performances, service trips, field trips and student organization retreats. Trips that are out of the local area OR overnight must be registered.
A Travel Registration Form, participant roster, travel itinerary, and detailed day by day itinerary must be submitted to 201 HUB-Robeson Center prior to the departure date. The Travel Registration Form is available online or outside 201 HUB-Robeson Center.
The trip leader must meet with the Associate Director of Student Activities or his/her designee to review the travel requirements. Travel is not permitted to any country on the U.S. Department of State’s travel warning list. A full list of the requirements for international travel.
Failure to register travel, thoroughly and accurately prior to the departure date, will result in the individual and/or student organization not being eligible for reimbursement for travel expenses.
Travel is required to be registered regardless of the source of funding (UPAC, ASA account, academic departments, individuals, etc.).