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Student Organization Travel Policy

Student Organization Travel Policy

All student organizations must register their travel experiences prior to the departure date. Student Organization travel includes, but is not limited to, all modes of transportation, lodging, and registration for conferences, competitions, performances, service trips, field trips and student organization retreats. Trips that are out of the local area (more than a 50 mile radius) OR overnight must be registered.

Failure to register travel, thoroughly and accurately prior to the departure date, will result in the individual and/or student organization not being eligible for reimbursement for travel expenses.

Travel is required to be registered regardless of the source of funding (UPAC, ASA account, academic departments, individuals, etc.).

Domestic Travel

A Travel Registration Form, participant roster, travel itinerary, and detailed day by day itinerary must be submitted to 201 HUB-Robeson Center prior to the departure date. TheTravel Registration Form is available onlineor outside 201 HUB-Robeson Center.

International Travel

The trip leader must meet with the Director of Student Activities or his/her designee to review the travel requirements. Requirements of international travel include, but are not limited to:

View a full list of international travel requirements and procedures can be found here.



103 HUB-Robeson Center | 814.863.4624 | Contact the Office of Student Activities