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Vehicle Policy

Indicate on your registration form if you are planning on bringing a vehicle. You will be sent a detailed email with instructions along with a form that requires your signature acknowledging the information below: 

  • Vehicles are only permitted in booths at Fall and Spring Career Days.

  • The number of booths that are permitted to house vehicles are limited to a certain area of the fair, as per BJC policies. We can only accommodate vehicles in those booths (specific booth requests may not be accommodated).

  • When bringing a vehicle to a Penn State Career Fair, you must purchase enough booths to accommodate the vehicle in addition to the booth representatives. Booth space is approximately 8’ x 8’. At least 1-2 extra booths will be required when bringing a vehicle. A reduced rate of $700 will be applied to the booths that house the vehicle.

    • Example: For a truck that is 231 inches long and 86 inches wide, 3 booths must be purchased to accommodate the vehicle, and at least one booth must be purchased to accommodate representatives (up to four representatives).

    • The total cost for the above scenario is $2850 (three booths at a reduced rate of $700, and one at the standard rate of $750).

  • We request that you arrive early to ensure you that there is room to accommodate the in-take of your vehicle. You must arrive no earlier than 5:00 a.m. no later than 7:30 a.m. on your first day at the fair. This will help us alleviate any safety issues with driving the vehicle in.

  • When you arrive, the vehicle will enter through the loading dock at the Bryce Jordan Center (West Truckway). You will bring the car to Employer Registration, as marked on the parking map, and we will assist you with moving the car into your booth.

  • You cannot have more than 1/4 tank of gas when you arrive and you must disconnect the vehicle's battery when your vehicle is positioned in your booth.

  • No wheel cleaner or shine is allowed to be applied to the vehicle while it is in the building.

  • You will only be permitted to exit the building after all other booths have departed on your last of the fair; again, this policy is to avoid any safety issues.

Failure to abide by the above policies will result in additional charges. 

Shipping Policy 

For materials shipped in advance of the fair, the following guidelines must be followed. 


Items shipped in advance of the fair (packages or containers smaller than large shipping crates) must be addressed using the following parameters:

Please ship your materials to the address below so they arrive between January 5 - January 12 . Shipments outside of this date range will be refused.

  • Consider shipping to your hotel in advance. 
  • All packages sent directly to the event venue will be refused and returned. 

Address all shipped items to:

Spring Career Days 2024
[Company Name]
General Stores, 167 Physical Plant
[Date(s) Attending, Booth Number(s)]
University Park, PA 16802

Any packages sent directly to the Bryce Jordan Center will be refused. This may cause your materials to be unavailable on the day of the event.

  • If you need to deliver larger items, such as shipping crates, to the event, an independent shipping carrier must deliver materials. All items MUST arrive for assembly on the day of the event and may not arrive to the Bryce Jordan Center prior to 5:00 a.m. that morning. The carrier must be out of the building by 8:00 a.m. on the day of the event. 

  • Delivery items such as storage crates MAY NOT be stored in the venue during the event. The Organization is responsible for the removal and storage of crates. If crates are required to be stored, the Organization will incur a $250 fee. 

  • At all times, the Organization is responsible for its own property.


  • The Carrier may not arrive to pick up materials prior to 4:00 p.m. (the established event end time). Please Note: Loading docks will not be accessible until 4:45 p.m.

  • The Carrier must exit the building before 6:00 p.m. on the day of the event.

  • The Organization is responsible for delivering their outgoing shipment directly to the Carrier and may not leave any of its property unattended at the conclusion of the fair. The Pennsylvania State University (PSU) shall have no responsibility for any property of the Organization and the Organization agrees to release and hold harmless PSU for any such damage or loss of property. Any property left in venue after the established time shall be disposed of by the cleaning crew.

Failure to comply with the above policies will result in a fee for early move in or late departure, or for the storage of materials. 

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Independent Carriers & Vehicles


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