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Penn State's Reservation System
Panoramic view of the information desk in the HUB-Robeson Center

Policies

EVENT SPACE POLICY

Reservations for event space can be made online at (https://reservations.psu.edu/virtualems) or in office 125 HUB-Robeson Center. 

HUB-Robeson Center event space is subject to the HUB-Robeson Center Event Management Policies for Organization Conduct, Facility Guidelines, Food & Drink, and Cancellation.

The Event Management office must be contacted 15 business days prior to the event to schedule an appointment to discuss event setup and Audio/Visual (A/V) needs.  If the setup is not completed 7 business days in advance, the event will be cancelled and a $75.00 fee will be assessed.

All event setups must be done by Union and Student Activities, HUB-Robeson Center Technical Service Staff only.  Customers are not permitted to move furniture or set up their own events.  This is a contractual agreement between Penn State and the local Teamsters Union that cannot be violated.

Once a reservation is confirmed, with furniture setup and AV needs, additional charges may be assessed for changes and/or additions to the setup. 

Reserved meeting rooms and event spaces confirmed by the Event Management Office can be accessed only during the time the venue has been reserved.  Customers needing pre and/or post access time in addition to the event time must include this in the reserved time.

Reservations may not be made in multiple venues as place-holders for one event.  The HUB-Robeson Center Event Management office will cancel all reservations upon discovering event place-holders.

125 HUB-Robeson Center | 814.865.7973 | Contact the Event Management Office