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Getting Back Together

In-person student activities for summer 2021

In-person activities are central to the Penn State student experience. Therefore, we are working hard to restore Penn State's robust in-person student experience while following evolving public health guidelines and government mandates. Our goal is to return to a full on-campus learning environment for the fall, and with that will come many opportunities for connecting in person. 

We are currently in Phase Three. Please reference this phase below for current guidance.
Phase 3

The Four Phases

We have outlined the four phases that will provide guidance for activities. It's important to note that while we hope to incrementally move through these phases toward greater in-person engagement, we can also move backward based on government mandates, virus progression as well as the level of compliance on campus.

Phase 1

The first phase will allow for some in-person activities but will also focus on expanding remote and hybrid activities for students who are studying remotely this semester or are not comfortable attending in-person activities.

All in-person activities will be required to follow masking, distancing, and occupancy mandates. Activities will be subject to time limits and groups must keep track of participants. No food will be allowed in phase one. ​All meetings and events must be approved by the vice president for Student Affairs. Student Affairs staff will monitor activities and student organization advisors are strongly encouraged to participate.  

  • Student organizations can hold small group, in-person meetings/events with prior approval.

  • The HUB-Robeson Center, the Pasquerilla Spiritual Center, and Schwab Auditorium​ will have rooms available for small group, in-person meetings/events.

  • Groups can reserve one room per week for up to one hour for a meeting or event. 

  • Outdoor activities will be strongly encouraged and the University will work to make equipment and other resources available. 

  • Campus Recreation facilities will reopen with reduced occupancy, a reservation process, and appropriate programming limitations.

  • Residence halls will expand small group activities. ​ ​

Phase 2

The second phase will allow for additional in-person activities but will still emphasize remote and hybrid activities.

All in-person activities will be required to follow masking, distancing, and occupancy mandates. Groups must keep track of participants. No food will be allowed in phase two. ​All activities must be approved by designated staff and will be monitored by Public Health Ambassadors and Student Affairs staff. Student organization advisors are still strongly encouraged to participate.  

  • Student organizations can hold small group, in-person meetings/events with prior approval.

  • In-person activities will be limited to 90 minutes. 

  • Performing arts groups will be able to practice within limits.

  • More facilities will be available to student organizations, including classrooms in the Forum and Willard Buildings. 

  • Rooms in classroom buildings can only be reserved one time per day and can only be reserved up until 10:00 p.m. 

  • Organizations can reserve a table for up to 90 minutes. Contact the Event Management office at University Park to reserve space. 

  • Outdoor activities will be strongly encouraged and the University will work to make equipment and other resources available. 

Phase 3 (Current Phase)

The third phase will allow for additional in-person activities with an emphasis on outdoor activities.

In-person activities are required to follow Penn State COVID-19 guidelines: all individuals, regardless of vaccination status, are expected to wear masks and practice physical distancing inside buildings and on public transportation.  

  • Student organizations can hold small group, in-person meetings/events with prior approval for up to 3 hours.

  • Indoor tabling is allowed. Contact the Event Management office at University Park to reserve space. 

  • Student organizations will be allowed to offer prepackaged food during indoor meetings/events. Food allowed at outdoor events. 

  • Additional spaces will begin to open for student organization activities. ​ 

  • Campus Recreation will offer more opportunities for group fitness and other activities will continue to expand, including limited competition and more outdoor events.​

Phase 4 (June 29 - August 15)

The fourth phase will focus on the continued expansion of in-person activities with a strong emphasis on outdoor activities.

All in-person activities will be required to follow Penn State COVID-19 guidelines.  

  • Students are no longer required to submit a form for activity approval. Events will be approved by facility managers when requested in 25Live. 

How can I request an in-person meeting or event for my organization? 

Student Organizations must take the following steps to request a meeting/event:

  • Reserve a space in 25Live, noting the new occupancy limits for rooms 
  • Submit a form for approval by Student Affairs; this form must be submitted at least 7 days prior to your activity in order to be approved on time
  • Follow the program registration process as required

When planning for an in-person meeting or event, you must consider:

  • Masking for all attendees during inside events and for unvaccinated attendees during outside events. 

How do I ensure participants comply with requirements? 

We strongly encourage student organizations to take the following actions with all in-person activities: 

  • Include a University statement of event requirements in all advertisements, written communication, and social media posts for your event. 
  • Orally review event requirements that you expect attendees to adhere to at the beginning of the event.