Small Games of Chance
Small Games of Chance
Procedures for Student Organizations
On November 27, 2013, Governor Corbett signed into law Act 90 and Act 92 of 2013 respectively. Act 92 relates more to the general amendments to local small games of chance law. Many of the changes relate to the operation of the type of game and to prize limits. Both laws took effect on January 27, 2014.
This document will provide you with information about policies and procedures that student organizations must follow in order to comply with this law. For additional information please visit the Pennsylvania Department of Revenue website.
Process to run a Small Game of Chance
- Reserve appropriate venue through CollegeNet/25Live.
- Contact Stephanie Mullin (firstname.lastname@example.org) to schedule an appointment with a program registration advisor. You may also complete step 3 below simultaneously.
- Complete a Small Games of Chance Application. The President, Treasurer and Secretary (Schedule B on the application) must be listed on the application along with the person or persons responsible for running and organizing the games (Schedule C on the application). The application must be notarized, so please do not sign the application in prior to going to the notary. Notary services for this application are available free of charge at the Willowbank Office Building (420 Holmes Street, Bellefonte, PA 16823), as well as in the HUB-Robeson Center notary offices.
- Due to COVID-19, you must review this Guide for Virtual Raffles to ensure that you are in compliance with State guidelines.
- The following documents must be submitted with the application to the County Treasurer Office at 420 Holmes St., Bellefonte, PA, 16823, 814-355-6810. Please contact them to verify application materials required.
- A letter verifying you are a recognized student organization as well as providing your organization advisor’s name and email address. This can be obtained through the Office of Student Activities in 103 HUB or by email at email@example.com.
- A current Membership roster with address and/or phone numbers and email for all members.
- A check or money order for the license fee. There are two types of licenses an organization may purchase.
- A regular license is an annual license, and the term runs for a calendar year from the date of issuance. The fee for an annual license is $125.
- A monthly license is valid for 30 consecutive days from the date of issuance. There is no restriction on the number of monthly licenses an eligible organization may obtain, but the licenses may not overlap. The fee for a monthly license is $25.
- If a prize is valued over $2000, you will also need to obtain a special raffle permit which costs an additional $25.
- If it is the first time your organization is applying for a small games of chance license, a copy of the constitution and bylaws.
- If hosting a raffle, you must fill out the Ticket Request Form. Scan and email the Ticket Request Form and your Small Games of Chance License to firstname.lastname@example.org. Book a ticketing consultation appointment with HUB Marketing and they will work with you to customize your tickets. Please note that they are no longer allowing walk-ins and are by appointments only.
- A Small Games of Chance Prize Form must be submitted to the ASA office within 5 business days of the close of the game for any prizes awarded valued over $600. The form must include the name, address and social security number of the winner so the University can issue a W-2G form as required by law at the end of the year.
- A prize for a single chance in any game may not exceed $2000 unless a special raffle permit is obtained.
- No prizes may exceed $5000 due to Penn State’s ability to ensure proper tax compliance for prizes over $5000.
- Student organizations which do not follow the proper procedures for recording and/or reporting small games of chance activity may be referred to the Student Organization Conduct Committee and disciplinary sanctions may be given.
- Failure to comply with the Local Options for Small Games of Chance Act may result in civil penalties and/or suspension or revocation of your license.