Treasurer Tips & Best Practices
Tips and Best Practices for Organization Treasurers
The following are examples and tips to help you properly read or complete various forms for the Associated Student Activities Office (ASA). For assistance in filling out forms, or for support with proper procedures, please ask one of our customer service representatives in the ASA Office, room 240 HUB-Robeson Center. We are here to help!
- Purchase Orders
-
Example of how to complete a purchase order
- Cash Advances
-
Example of how to complete a cash advance
- Transfers
-
Example of how to complete transfers
- Cash Awards & Gift Payments
-
Example of how to complete cash awards and gift payments
- Fleet Operations
-
Example of how to complete fleet operations
- Event and Raffle Tickets
-
The HUB Marketing Office prints custom tickets for student organizations at no cost. The Associated Student Activities (ASA) office needs to verify and approve the tickets before they are sold.
Your tickets must include:
- Date, time, and location
- Ticket number
- The purchase price of the ticket
- Impact fee, if included (If the event is on-campus and the ticket price is $5.00 or more, organizations must includ an impact fee.
Student Organizations must keep an accurate record of the total number of tickets available for sale. All unsold tickets need to be returned to the ASA office after the event. The deposit must equal the revenue generated from the sold tickets.
- Tranaction Reports
-
Example of how to read transaction reports
1099 form (Payment for services) contract tutorial
Check request tutorial
Deposit slips tutorial
Mileage per diem request tutorial
Treasurer card tutorial
