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Officer Transitions

Officer transitioning is one of the most important elements to managing a successful student organization.  One of the best things you can do for incoming officers is to help them avoid any pitfalls you may have experienced during your term.  Officer transitioning should start the day a new officer begins their term.  The last thing you want to do is to have to remember everything you have gone through or accomplished at the very end of your term; you can start keeping track of your experiences as soon as you can! 

Things to Focus On: 

  • Explaining responsibilities of the position 

  • Collect important materials 

  • Track a timeline to complete duties 

  • List unfinished projects 

  • Collect important resources and contacts 

  • List mistakes that could have been avoided 

  • List what you wish you knew 

  • Remain available for new officers 

Outgoing Officer To Do List: 

  • Set up transition meetings 

  • Create checklists 

  • Introduce incoming officers to key resources 

  • Facilitate relationships between incoming officer and advisor 

Incoming Officer To Do List: 

  • Plan an officer retreat 

  • Set a timeline (Who will do what? When?) 

  • Goal setting 

  • Develop a relationship with advisor 

Overall Organizational Review: 

  • Review the previous year’s goals 

  • Review programs, activities, and officer selection 

  • Review membership 

  • Review officers and organizational structure 

  • Review organizational operation 

  • Review advisor involvement