HUB-Robeson Center Advisory Board

The Advisory Board consults and advises in key areas that support the daily operations and long-term planning of the HUB-Robeson Center. This includes:

• Representing the interests of the people who use the HUB-Robeson Center
• Advising directors on policies and procedures, including space use, fee structures, and partnerships
• Reviewing and providing input on programs, services, and facilities
• Participating in search committees for leadership roles
• Reviewing annual reports and recommending action when needed

The Advisory Board includes students, faculty, staff, and community members. Voting members represent a range of student governance groups and constituencies, such as:

• Student government associations
• Student councils and caucuses
• HUB-Robeson Center and Paul Robeson Cultural Center student staff
• Faculty representatives
• Community members from the Centre Region
• HUB partners including Housing, Dining, and the Bookstore

Each member brings perspectives that inform decision-making and ensure the HUB reflects the needs of its users

The board meets regularly throughout the academic year to discuss ongoing priorities, review proposed changes, and support strategic planning for HUB-Robeson Center operations. Membership reflects the diverse voices of the University community and helps guide how space, programs, and services serve students’ development and campus life.

1. Section A: Name
   1. The name of the board shall be the HUB-Robeson Center Advisory Board.
2. Section B: Purposes
   1. In conjunction with the missions and goals of the HUB-Robeson Center, the Paul Robeson Cultural Center (PRCC), the purposes and powers of the Board shall be to:
      1. Represent students, faculty, staff and community members served by the HUB-Robeson Center.
      2. Consult with and advise the directors in policy and procedure matters including fee structures for rental of space and equipment, new sources of income, existing building procedures related to use of the building, relationships with HUB Dining and the Bookstore, and new programs and services.
      3. Consult with and advise the directors in evaluations of programs, services, and facilities. Review results of such evaluations and recommend action or give advice concerning the results.
      4. Participate in the search committee and interview process when hiring a director.
      5. Review annual reports for the University and PRCC and recommend action or give advice concerning the reports.

1. Section A: Composition
   1. The Board shall consist of 22 members, plus the HUB-Robeson Center and PRCC Directors.  All but the directors and the Administrative Assistant shall have equal and full voting powers.  Any student registered for six or more credits is eligible for a position on the Board.  The composition of the Board will consist of one student representative from each of the following:
      1. Council of Commonwealth Student Government (CCSG) (1)
      2. Graduate and Professional Student Association (GPSA) (1)
      3. University Park Undergraduate Association (UPUA) (1)
      4. University Park Allocations Committee (UPAC) (1)
      5. One student employee each from the HUB-Robeson Center and PRCC (2)
      6. International Student Council (ISC) (1)
      7. Nat’l. Assn. for the Advancement of Colored People (NAACP) (1)
      8. Asian Pacific Islander Desi American Caucus (APIDA) (1)
      9. Latino Caucus (1)
      10. Lion Pride Roundtable for Inclusion, Diversity & Equity Caucus (1)
      11. Black Caucus (1)
      12. At Large Student Body (3)
   2. And the remaining members are as follows:
      1. Faculty (2)
      2. Community (1)
      3. PRCC Staff (1)
      4. HUB-Robeson Center Staff (1)
      5. Housing and Food Services (1)
      6. Bookstore (1)
2. Section B: Selection
   1. Members shall be selected or appointed as follows:
      1. Representatives of the following student organizations CCSG, GPSA, UPUA, UPAC, ISC, LIONPRIDE Caucus, NAACP, APAC, Latino Caucus and Black Caucus shall be appointed yearly by their respective organizations.
      2. Representatives of the HUB-Robeson Center and PRCC student staff shall be appointed, one each, by the Director of HUB-Robeson Center and the Director of the PRCC.
      3. At-large representatives from the student body will be recruited, interviewed and selected by the already seated members of the Board.
      4. Representatives from the faculty shall be appointed by the Faculty Senate.
      5. A community member shall be appointed yearly by the Director of the HUB-Robeson Center who lives in the Centre Region and is a Penn State Alumnus.
      6. A representative of the PRCC full-time staff shall be appointed yearly by the Director of the Paul Robeson Cultural Center.    
      7. A representative of the HUB-Robeson Center full-time staff shall be appointed yearly by the Director of HUB-Robeson Center
      8. A representative from HUB Dining shall be appointed by the Director, Retail Food Operations.
      9. A representative of the Bookstore shall be appointed yearly by the Manager of the Bookstore.
3. Section C: Term of Office
   1. The term of office for all members of the Board is one year and ends at the end of Spring Semester. Yearly it is the responsibility of the student organizations to appoint their representative to the new board. Terms of the remaining student members can exceed one year and members may serve successive terms if deemed appropriate by the Board. Preparation for appointments, elections and selection shall begin and be completed before the end of Spring Semester and/or no later than October of the Fall Semester. The term of new members of the Board begins in the Fall Semester.
4. Section D: Vacancies
   1. In the event of a vacancy created by ineligibility, resignation, or removal (see Section E), or incapacitation of a representative, the organization shall appoint a new representative from the appropriate constituency to serve the remainder of the unexpired term.
5. Section E: Duties. 
   1. All members shall attend the meetings of the Board. Members will notify the administrative assistant prior to the meeting if they will be absent. In the event of two or more unexcused absences per term, the Chair will address the Board at the next meeting to discuss requesting a new member from the organization.

1. Section A: Titles and Duties
   1. The officers of the Board shall be the Chairperson (a student) and the Administrative Assistant (HUB-Robeson Center director administrative assistant).
   2. The Chairperson shall:
      1. convene and preside over Board meetings.
      2. appoint all members of committees or task forces developed by the Board.
      3. meet regularly with the Directors to develop an agenda for monthly meetings.
   3. The Administrative Assistant shall:
      1. take and prepare minutes of all meetings.
      2. disseminate minutes.
      3. notify members of meetings.
      4. update web page.
2. Section B: Election
   1. Selection of the Chair will happen at the final spring meeting or at the 1st fall meeting. Nomination(s)/volunteer(s) for the Chair position will be requested at either of these meetings. Nominations must be made from among the seated members of the Board. If the majority of the attending members agree, the person nominated/volunteering for the position will become Chair. If more than two names are received the Board shall elect the Chair from among those nominated by secret ballot. Results will be announced at the meeting.

1. Section A: Purpose
   1. Committees exist to facilitate the work of the Board.  All actions of committees are subject to review and approval by the Board.
2. Section B: Purview
   1. The Board shall designate on an ad hoc basis any committee as may be necessary to the business of the Board, including but not limited to Office Space Allocation, Operations, Programs, Equipment/Furnishings/Facilities and Evaluation.
3. Section C: Duties and Composition
   1. The duties and composition of the committees shall be determined by the Chair in consultation with the Directors.  All Board members shall be eligible to serve on a committee.
4. Section D: Quorum
   1. A majority of the members present of any committee shall constitute a quorum for conducting the committee’s business.

1. Section A: Frequency
   1. The Board will meet a minimum of six times per year.
2. Section B: Quorum
   1. A simple majority of all voting members shall be necessary for the Board to conduct business.
3. Section C: Voting
   1. A simple majority of those voting members present shall be necessary to approve motions.
4. Section D: Notice of Meetings
   1. Five days prior notice shall be given for meetings.

1. Section A: Order of Business
   1. The agenda of the meeting shall be:
      1. call to order
      2. open student forum
      3. approval of minutes
      4. old business
      5. new business
      6. open discussion period
      7. adjournment
2. Section B: Minutes
   1. Minutes of meetings shall record official actions taken and provide a summary of reports and pertinent discussion.  All minutes constitute an open record of Board activities.  All motions and vote tallies will be recorded and made available via the web at www.studentaffairs.psu.edu/hub/advisoryboard.
3. Section C: Special Meetings
   1. Special meetings of the Board may be called by the Chair.  Notification shall be sent by e-mail at least three calendar days before the day of the meeting.

These regulations may be amended at any meeting of the Board by the affirmative vote of a majority of those members present and voting, provided a notice describing the proposed amendment is sent to the entire Board membership ten days in advance of the meeting.