Student Org Printing Support

Please allow a minimum of two academic days for the printing of posters. While we do what we can to accommodate requests we are unable to rush orders or guarantee earlier delivery. At this time large format printing is limited to University Park.

• Posters can be up to 36" wide
• Files should be saved at least 300 dpi and as a .jpg or .pdf
• We do not provide cutting services, foam core mounting, or laminating services
• We do not proof files. If there is an error after submission the requestor will be responsible for any additional prints.

Please note that colors may not be as they appear on a screen. Printing color format differs from a digital-focused program like Canva or Adobe Express so exact coloring cannot be guaranteed.

HUB-Robeson Center Poster Placement

The requestor must make a space reservation to display the banner in the HUB-Robeson Center or in another campus location. If displaying in a HUB-Robeson Center Poster Spot the file must be 24"x36" in a vertical format. 

• The HUB-Robeson Center has poster and display policies to review
• If your poster is removed or damaged while in a poster stand we will print one replacement copy at no additional charge.

Recognized Student Organizations are eligible for free posters for their registered events courtesy of the Student Initiated Fee. This service is available for recognized student organizations only. At this time banner printing is limited to University Park.

Each approved registered event is entitled to:

• One large poster (24" x 36") OR
• Two medium posters (18" x 24")

Free posters are printed on standard paper and must promote an upcoming event with corresponding 25Live reservation number. This does not include HUB-Robeson Center poster spots or tabling reservations. This service also excludes the Involvement Fair. Additional posters may be purchased by the organization.

Please allow a minimum of four academic days for the printing of banners. The requestor must make a space reservation to display the banner in the HUB-Robeson Center or in another campus location.

• Banners can be either 24 inches or 36 inches wide and up to 100 feet long.
• Outdoor banner materials must be printed on matte canvas or opaque scrim.
• Indoor and outdoor banner materials are tear and water-resistant.
• Grommets can be installed by request for no additional charge.

HUB-Robeson Center Banner Placement

The requestor must make a space reservation to display the banner in the HUB-Robeson Center or in another campus location.

• Banners displayed in the HUB-Robeson Center must have grommets
• If your poster is removed or damaged while in a poster stand we will print one replacement copy at no additional charge.

Accepted Payments

We currently accept only ASA purchase orders or SIMBA budget numbers for direct billing.

ASA Purchase Orders

For student organizations, we must have a copy of the approved ASA purchase order in hand or digitally received before we will start printing the order.

• Place your order and note a purchase order as the form of payment on the submission
• We will respond with a total cost of the order
• Retrieve a purchase order from the ASA office for that amount
• Drop the physical copy of the PO to 201 Boucke Building or send a digital copy to sa-printing@psu.edu

Direct Billing

We direct bill unit or department orders at the end of the month. If you are placing an order with a budget number, please make your financial officer aware of the charge. The requestor is responsible for providing the needed information to their budget officer to reconcile. 

Material Rate

Common Sizes

Student Organization Rate

Student Affairs Unit Rate

Penn State Department Rate

Tickets take AT LEAST 4 ACADEMIC DAYS. Please allow two academic days to receive ticket proofs for review. Once your proofs are approved, printing will take two more academic days for printing.

• Submit your ticket request online here

Student organizations requesting tickets should complete the online ticket request form to start the process. The organization is responsible for reviewing your ticket proofs carefully. Ticket reprints requested due to an error will be charged to the student organization.

Event Tickets

Please review the Social Events Policy regarding ticketing for events. Recognized Student Organizations who plan to charge admission for on-campus events are required to use our ticketing services.

Digital Ticketing

Student organizations can choose to have printed or electronic tickets but cannot use both. Organizations must indicate in 25Live which option they will be using. Printed tickets are obtained through the free ticketing service provided by Student Organization Printing Support.

If organizations would prefer electronic tickets, they can use an online ticketing platform, such as Eventbrite for ticket sales. If using an online ticketing platform, all tickets would be printed directly from their site. 

Please note that organizations will not have access to funds from sales until after the event has occurred. For more information on this option, please contact the Student Organization Office.

Raffle Tickets

RSOs are required to use our ticketing services for raffle tickets and other chance-type drawings. RSOs must obtain a Small Game of Chance License from the Centre County Treasurer's Office at the Willowbank Building in Bellefonte BEFORE submitting a ticket request. 

• For additional information regarding raffle tickets, please review the Small Games of Chance policy. 

Wristbands

Wristbands are provided through the HUB Event Office. Typically, these are discussed when you have your event consultation to discuss room set-ups and other details. If you need more information or have questions, you can contact the HUB Event Office directly. They are located in 125 HUB-Robeson Center. Or you can call 814-865-7973 or email HUBevents@psu.edu.

All student organizations selling tickets with a cost of $5.00 or more for on-campus entertainment events* will have a $0.75 impact fee assessed for each ticket sold. This is a tax imposed by the local municipality for extra expenditures due to the occurrence of paid events within the municipality.  

• You may choose to increase your ticket price to make up that fee.
• Tickets for banquets, registrations, raffles, or meals only do not require an impact fee.
• Events are considered on-campus if they are hosted on a Penn State platform, such as Zoom.

Ticket Colors

Our current ticket colors are purple, blue, orange, and green. We only have a small selection of colors because we cannot afford to keep a large inventory, so we cannot accommodate special color requests. 

Multiple Ticket Prices

If you have multiple ticket prices for different attendees (e.g. children, general public, students, etc.) we require each price to be a separate ticket so that Associated Student Activities can track how many tickets are sold at each price point. If you have 4 prices or fewer, each will be printed on a different color ticket. If you have more than 4 groups, we will need to repeat colors due to limited ticket stock. 

Graphics and Design

Our ticket printer prints using black ink and heat. All designs must be legible and able to print in grayscale with black ink. Design elements that we can include on your ticket include:

• A black and white logo (simple is best)
• A QR code can be included instead of a logo but we often cannot include both
• Basic information like a website or social media handle if space allows

We reserve the right to exclude advertising that does not meet the standards of the Student Affairs mission and the Penn State Values. Duplicate advertisements will not be considered for multiple consecutive issues. Ad placements are prioritized based on a variety of criteria, including submission date, event date, content, and frequency of ad placements.

• Submit your advertisement using this form

The Toilet Paper and the Elevator Pitch run the same series of ads weekly. When you submit copy for one, you submit copy for both. Please make sure that you submit your materials correctly to avoid issues in running your ad.

• Submissions must be received prior to Thursday by 5:00 p.m., the week prior to publication, in order to be considered for print.
• Ad placements are assigned on a first come, first served basis. We receive many more ad submissions than we can publish each week in the Toilet Paper and the Elevator Pitch. Priority will be given to upcoming events.
• Ad placements are reserved by recognized student organizations, units, and departments affiliated with University Park.
• All ads must be 1920x1080 pixels
• All ads must be in a .png or .jpg format

• Issue 1: May 10-June 6 

• Issue 2: June 7-July 4 

• Issue 3: July 5-August 1 

• Issue 4: August 2-22

Recognized Student Organizations

Ad placements in the Toilet Paper and the Elevator Pitch are offered at no cost for recognized student organizations at University Park. Placements are determined based on a variety of criteria, including submission date, event date, content, and frequency of ad placements. 

Student Affairs Units

Ad placements in the Toilet Paper and the Elevator Pitch are offered at no cost for Student Affairs units. Placements are determined based on a variety of criteria, including submission date, event date, content, and frequency of ad placements. 

Penn State Departments

Advertising submissions from Penn State departments and units can be reserved at a rate of $100 per issue. Space is limited and available on a first-come, first-served basis. You can reserve space through the end of the current semester.  

• Payments must be made at the time of the reservation and will only be accepted through a cost center. Your submitted budget will be directly billed at the end of the month of placement.
• You must submit your ad at the time of your reservation in order for your reservation to be complete. 

External Placements

External placements are not accepted for the Toilet Paper or Elevator Pitch.

We reserve the right to exclude advertising that does not meet the standards of the Student Affairs mission and the Penn State Values. Duplicate advertisements will not be considered for multiple consecutive issues. Ad placements are prioritized based on a variety of criteria, including submission date, event date, content, and frequency of ad placements.