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ASA uses the following guidelines when determining how to properly report cash and non-cash awards and gifts. ASA will report the details to the applicable offices outlined below:

Awards and Gifts

Recipients *Cash Awards Gift Cards

 

Awards of non-cash items (Plaques, Trophies, etc.)
STUDENT RECIPIENTS:

All monetary awards to students will be posted to the recipient’s Bursar account through the Loans and Scholarships office

308 Shields Building

863-2585

 

Cash Award/Gift Form Required

 

Gift cards $100.00 or more are reported only if the student is a PSU employee: The dollar amount is posted as an award through the Loans and Scholarships office to the recipient’s bursar account.

Check Request form is required.

 

The value of a non-cash award item valued at $425.00 or more is reported to the payroll office in the James Elliott Building (if the student is a PSU employee) OR the Loans and Scholarships office in 308 Shields Building (if the student is not a PSU employee).

Check Request form is required.

PENN STATE EMPLOYEE RECIPIENTS

(STAFF OR FACULTY):

 

All monetary awards to employees are processed and reported to the Payroll office.

101 James Elliott Bldg. 865-7621

Recipients will receive these awards with their monthly pay, with taxes already taken out.

Cash Award/Gift Form Required

Gift cards of $100.00 or more: The dollar amount is reported to the Payroll office.

101 James Elliott Building 865-7621

The appropriate taxes will be taken out of the recipients’ monthly pay.

Check Request form is required.

 

 

The value of a non-cash award item valued at $100.00 or more is reported to the Payroll office for proper tax reporting in 101 James Elliott Bldg.

Check Request form is required.

NON-STUDENT/

NON-EMPLOYEE RECIPIENTS:

Cash award between $1-$599: check is processed by the ASA office. No reporting is necessary. Cash award $600 or more: check is processed by the ASA office. The dollar amount is reported to Accounting Operations.

Cash Award/Gift Form Required.

Gift card recipient of $600.00 or more for non-PSU employees/non-student recipients: The dollar amount is reported to Accounting Operations.

An NEI, W-9 and a Check Request form is required.

 

Recipient of non-cash awards of items valued at $600.00 or more for non-PSU employees/non-student recipients: The dollar amount is reported to Accounting Operations.

An NEI, W-9 and a Check Request form is required.

 

 

*Organizations should NOT pay cash directly to recipient and then seek reimbursement.

NOTE: The recipient’s name and PSU ID# must be listed on the Check Request form for all gift cards and non-cash award items $425 or more if the recipient is a student or a Penn State employee.

Contact

240 HUB-Robeson Center
University Park, PA 16802

Phone: 814-865-1947

Fax: 814-863-5524

Email: ASAoffice@psu.edu