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ASA uses the following guidelines when determining how to properly report cash and non-cash
awards and gifts. ASA will report the details to the applicable offices outlined below:

Awards and Gifts

Recipents *Cash Awards Gift Cards

 

Awards of non-cash items (Plaques, Trophies, etc.)
STUDENT RECIPIENTS:

All monetary awards to students will be posted to the recipient’s Bursar account through the Loans and Scholarships office

308 Shields Building

863-2585

 

Cash Award/Gift Form Required

 

Gift cards of $100.00 or more: The dollar amount is posted as an award through the Loans and Scholarships office to the recipient’s bursar account.

 

Gift cards $99.99 or less

No reporting is necessary.

 

The value of a non-cash award item valued at $100.00 or more is reported to the Loans and Scholarships office

308 Shields Building

863-2585

FACULTY/STAFF RECIPIENTS:

All monetary awards to employees are processed and reported to the

Payroll office.

101 James Elliott Bldg. 865-7621

Recipients will receive these awards with their monthly pay, with taxes already taken out.

 

Cash Award/Gift Form Required

 

Gift cards of $100.00 or more: The dollar amount is reported to the Payroll office.

101 James Elliott Building 865-7621

The appropriate taxes will be taken out of the recipients’ monthly pay.

 

Gift cards $99.99 or less:

No reporting is necessary.

 

The value of a non-cash award item valued at $100.00 or more is reported to the Payroll office for proper tax reporting.

101 James Elliott Bldg.

865-7621

NON-STUDENT/

NON-EMPLOYEE RECIPIENTS:

Cash award recipients of $100.00 or more must provide Social Security Numbers for proper tax reporting.

 

Cash Award/Gift Form Required

 

Gift card recipients of $100.00 or more must provide Social Security Numbers for proper tax reporting.

 

Gift cards $99.99 or less:

No reporting is necessary.

 

 

Recipients of non-cash awards of items valued at $100.00 or more must provide Social Security Numbers for proper tax reporting.

 

 


 

*Organizations should not pay cash directly to recipient and seek reimbursement.

NOTE: All gift cards and non-cash awards must include the recipient’s name and PSU ID#, (social security number for non-student/non-employee recipients) on the check request form.