Awards & Gifts
ASA uses the following guidelines when determining how to properly report cash and non-cash
awards and gifts. ASA will report the details to the applicable offices outlined below:
| Recipents | *Cash Awards | Gift Cards
|
Awards of non-cash items (Plaques, Trophies, etc.) |
|---|---|---|---|
| STUDENT RECIPIENTS: |
All monetary awards to students will be posted to the recipient’s Bursar account through the Loans and Scholarships office 308 Shields Building 863-2585
Cash Award/Gift Form Required
|
Gift cards of $100.00 or more: The dollar amount is posted as an award through the Loans and Scholarships office to the recipient’s bursar account.
Gift cards $99.99 or less No reporting is necessary.
|
The value of a non-cash award item valued at $100.00 or more is reported to the Loans and Scholarships office 308 Shields Building 863-2585 |
| FACULTY/STAFF RECIPIENTS: |
All monetary awards to employees are processed and reported to the Payroll office. 101 James Elliott Bldg. 865-7621 Recipients will receive these awards with their monthly pay, with taxes already taken out.
Cash Award/Gift Form Required |
Gift cards of $100.00 or more: The dollar amount is reported to the Payroll office. 101 James Elliott Building 865-7621 The appropriate taxes will be taken out of the recipients’ monthly pay.
Gift cards $99.99 or less: No reporting is necessary.
|
The value of a non-cash award item valued at $100.00 or more is reported to the Payroll office for proper tax reporting. 101 James Elliott Bldg. 865-7621 |
|
NON-STUDENT/ NON-EMPLOYEE RECIPIENTS: |
Cash award recipients of $100.00 or more must provide Social Security Numbers for proper tax reporting.
Cash Award/Gift Form Required |
Gift card recipients of $100.00 or more must provide Social Security Numbers for proper tax reporting.
Gift cards $99.99 or less: No reporting is necessary.
|
Recipients of non-cash awards of items valued at $100.00 or more must provide Social Security Numbers for proper tax reporting.
|
*Organizations should not pay cash directly to recipient and seek reimbursement.
NOTE: All gift cards and non-cash awards must include the recipient’s name and PSU ID#, (social security number for non-student/non-employee recipients) on the check request form.
