Correspondence

This can be used when you are interested in obtaining experience with a specific organization but cannot find available posted positions.

• State why you are interested in working for that organization.
• Demonstrate the skills you possess that could benefit the organization.
• Outline an action plan. Ask for an interview or indicate when and how you will follow-up

This type of letter should be used if you know someone who is recommending you apply for a specific position.

• Make the connection between you and the reader.
• Include the networking contact and their job title.
• Indicate why and how that contact is recommending you apply for the position.

Thank you letters should be used immediately after an interview to express thanks for the opportunity.

• Address the individual specifically.
• Use the letter to express your continued interest in the position and organization.
• Supply any additional information that was requested at the time of your site visit or interview.
• Offer you contact information and your willingness to connect in the future to discuss the opportunity.

Often an organization will formally accept a job offer in writing for their records.

• Tailor your message and never use a sample letter to avoid sounding insincere.
• Address those who interviewed you specifically.
• State why you are accepting the offer.
• Include some details about what impressed you about the organization and the opportunity.

This letter is appropriate when you are withdrawing your consideration for a position or are rejecting the offer made by the organization.

• Address the individual you have connected with specifically.
• Turn down the offer or site visit graciously.
• Thank them for their consideration or offer.
• Briefly state why you are declining without being too personal or offering too many details.

Do not be discouraged if you receive a rejection letter notifying you that the position is no longer available. It is important to keep all networking avenues open and to respond professionally.

• Acknowledge receipt of the rejection letter.
• Thank the interviewer for considering you as a candidate.
• State what you enjoyed about the position or organization.
• Indicate your interest in additional opportunities that may become available.
• Always be professional in your response.