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Tips and Best Practices for Organization Treasurers

The following are examples and tips to help you properly read or complete various forms for the Associated Student Activities Office (ASA). For assistance in filling out forms, or for support with proper procedures, please ask one of our customer service representatives in the ASA Office, room 240 HUB-Robeson Center. We are here to help!

Purchase Orders
Example of how to complete a purchase order
Example of how to complete a purchase order

 

Cash Advances
Example of how to complete a cash advance
Example of how to complete a cash advance

 

Transfers
Example of how to complete transfers
Example of how to complete transfers

 

Cash Awards & Gift Payments
Example of how to complete cash awards and gift payments
Example of how to complete cash awards and gift payments

 

Fleet Operations
Example of how to complete fleet operations
Example of how to complete fleet operations

 

Event and Raffle Tickets

The HUB Marketing Office prints custom tickets for student organizations at no cost. The Associated Student Activities (ASA) office needs to verify and approve the tickets before they are sold. 

Your tickets must include:

  • Date, time, and location 
  • Ticket number
  • The purchase price of the ticket
  • Impact fee, if included (If the event is on-campus and the ticket price is $5.00 or more, organizations must includ an impact fee. 

Student Organizations must keep an accurate record of the total number of tickets available for sale. All unsold tickets need to be returned to the ASA office after the event. The deposit must equal the revenue generated from the sold tickets. 

Tranaction Reports
Example of how to read transaction reports
Example of how to read transaction reports

 

1099 form (Payment for services) contract tutorial

Check request tutorial

Deposit slips tutorial

Mileage per diem request tutorial

Treasurer card tutorial