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Free Event Posters for Recognized Student Organizations

Recognized Student Organizations are eligible for free posters for their registered events courtesy of the Student Initiated Fee. 

Each approved registered event is entitled to:

  • One large poster (24" x 36") OR
  • Two medium posters (18" x 24")

Free posters are printed on standard paper. Additional posters may be purchased.

Large-Format Poster Printing

The HUB Marketing Office prints large-format posters for recognized student organizations, Student Affairs offices, and other Penn State departments/units. 

Posters can be either 24 inches or 36 inches wide and printed on a variety of papers. Files should be at least 300 dpi and saved as a .jpg or .pdf. 

Please allow a minimum of two academic days for the printing of posters. 

Indoor & Outdoor Banner Printing

The HUB Marketing Office prints banners for recognized student organizations, Student Affairs offices, and other Penn State departments/units.

Banners can be either 24 inches or 36 inches wide and up to 100 feet long. Outdoor banner materials must be printed on matte canvas or opaque scrim. Indoor and outdoor banner materials are tear and water-resistant. Grommets can be installed by request for no additional charge. 

Please allow a minimum of four academic days for the printing of banners. 

For additional information regarding Banner Space Reservations and Banner Specifications, visit Event Management.

Materials and Costs

Our prices are determined per square foot: 

  • Standard Heavey Weight Coated Paper (between card stock and printer paper) = $3.00 per square foot
  • Polypropylene (plastic paper) or Dupont Tyvek (non-woven fiber) = $4.00 per square foot
  • Opaque Scrim (Vinyl-like material) or Matte Canvas (coated cotton fiber) = $5.00 per square foot

We accept most payment forms:

  • Purchase order from ASA account (ASA vendor number 35667)
  • Penn State Department Budget and Fund 
  • All major credit cards
  • Cash (exact change required)
  • Check (payable to Penn State University)
  • Lion Cash

Student Organizations paying with a purchase order from their ASA account and Student Affairs offices paying with a budget/fund number receive discounted pricing. 

  • Standard Paper = $1.50 per square foot
  • Polypropylene or Dupont Tyvek = $3.00 per square foot
  • Canvas or Opaque Scrim (Vinyl) = $4.00 per square foot

We have samples of the above materials on display in the HUB Marketing Office, room 230 HUB-Robeson Center and are happy to consult with you on the best option for your project. We can also provide you with a quote for UPAC requests and budgeting purposes.

Common Questions

Do you print flyers?

No. However, flyers can be printed by the HUB Copy Center. They are located downstairs in 9 HUB-Robeson Center or you can email or call 814-863-2988 

Do you offer lamination?

No. However, the Engineering Copy Center offers lamination. They are located in 101 Engineering Unit A. You can call them at 814-863-1612 or email them at

Can you provide poster board?

No. However, the Engineering Copy Center can mount posters on poster board. They are located in 101 Engineering Unit A. You can call them at 814-863-1612 or email them at

Can you expedite my request? I really need this today.

Typically, we cannot expedite your request and require at least two academic days for printing of posters and at least four academic days for printing banners. During less busy times of the year, we may be able to have your print ready sooner, but we cannot guarantee it. Please plan accordingly. 

Can you print pull-up display banners?

No. These have to be ordered through a display vendor. You can view a list of licensed vendors on Penn State’s licensing website. 4Imprint and Displays2Go are two vendors that we use often for these displays.  

Can you cut my poster/banner?

We do not offer cutting services. If you chose a width other than 24” or 36” your poser/banner will have white space around the image, and you will still be charged for the full size of the paper. If you would like it cut to size, you will have to do that yourself. The Engineering Copy Center does have the ability to cut to custom sizes. They are located in 101 Engineering Unit A. You can call them at 814-863-1612 or email them at

Can I pay ahead of time?

Yes. You can pay ahead of time and we will mark your poster paid. If you are paying in cash or with a check or credit card, we cannot offer any type of refund. If you are paying with a budget number, your unit will not be charged until the end of the month. If you are paying with a Purchase Order, you will need to go to the ASA Office in the HUB to pick up a Purchase Order and bring it to use in the HUB Marketing Office prior to or at the time you pick up your poster.  

Will you send me an invoice or IDCC?

If you are paying with a budget number, your unit will receive an IDCC from us at the end of the month. It will happen automatically, and you do not need to take any additional steps. If you also need a receipt for your finance office, we provide that at the time of pick up.  

What is a purchase order and how do I get one?

A purchase order is a document that verifies that you have funds in your ASA account, which is the financial account for your student organization. To get a purchase order, you must go to the ASA office in 240 HUB-Robeson Center and let them know the final cost of your poster. They will give you the paperwork and you will bring that along when you pick up your poster. The funds will be removed from your organization’s account at the end of the month. 

What qualifies for a free poster?

In order to qualify for a free poster, a group must be a registered student organization and have an event registered in 25Live. We will ask for your event registration number when you submit your poster request. General tabling and HUB poster stands are not considered events and do not qualify for free posters.   

Can I pick up my poster without paying?

No. We require payment prior to picking up your poster. You can pay ahead of time or at the time you pick up, but we will not give you your poster without payment.

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Poster & Banner Printing