What is a U.Ed. Number?
A University Editor (U.Ed.) number is a number assigned by the University Editor representative to all promotional publications. The U.Ed. number serves several purposes:
- To indicate that the publication has been reviewed and meets Penn State’s publication standards.
- To create a record of the promotional materials produced by departments.
- To identify the unit that produced the publication.
- What materials need U.Ed. numbers?
Any print or .pdf promotional or marketing publication must be reviewed and issued a U.Ed. number. This pertains to materials that are used to promote, inform, or recruit and are directed primarily to external audiences (i.e. students). If you are revising an existing document, you will need to submit the revised version for a U.Ed. number.
Examples of materials that need U.Ed. numbers
- recruitment materials
- flyers and postcards
- schedules of events
- view books
- annual reports
- newsletters, catalogs, and magazines
- ads for external publications (ads for stall stories/toilet paper do not need U.Ed. numbers)
Examples of materials that do not need U.Ed. numbers
- classroom instructional materials
- scholarly journals
- faculty papers/reports
- internal memorandum
- Digital signs
- What do we look for when issuing a number?
- The document meets Student Affairs and Penn State Brand Guidelines, including proper mark usage and placement
- Student Affairs is included as part of the Penn State mark or clearly visible elsewhere on the publication
- The accommodation and nondiscrimination statements are included and clearly visible
- How do I request a number?
- When a publication is finalized, e-mail a copy of your final document to firstname.lastname@example.org.
- While we strive to turn around requests quickly, please allow 2-3 days for us to review the document and issue a number.
- When you receive the U.Ed. number, please place this on your document following the nondiscrimination statement.
- Send a final copy of your document with the U.Ed. number to email@example.com.
ADA and Nondiscrimination Statements
One of the following statements must be included and clearly visible (at least 7-point font) in the footer of ALL printed marketing materials.
If those materials describe a specific program or special event (except formal invitations). The second statement below should be used to include a section describing how to inquire about physical accommodations for the event.
Combined statements (non-event materials)
This publication is available in alternative media on request. Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Combined statements, including event statement
This publication is available in alternative media on request. Persons with disabilities who anticipate needing accommodations or who have questions about physical access may contact [Staff Name, Email] in advance of the program. Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.