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Due to the University closure, most Student Affairs offices and buildings are closed. Before visiting, please confirm offices are operating. Most virtual appointments and events are still being held. For information on specific buildings and services, please visit our campus closure information page


Student Affairs Event Calendars

Student Affairs uses CollegeNET/25Live for room scheduling and events. Learn more about CollegeNET.

To learn how to add your events to the Student Affairs calendar you will just need to select "Calendar - Student Affairs" under the resources section on the 25Live event form.

Calendar Best Practices

How to title your event

Make sure to use a clear, descriptive title for your event. When viewing the calendar, the event name is the first thing users will see. They have to click to view a description. You have 120 characters for the title.

  • Do not use acronyms or abbreviations
  • Use words like “workshop, training, open house, discussion, film, lecture, etc.”
  • Use words like Student, Faculty/Staff, if relevant to a specific audience

Examples of good titles:

  • LGBTQA Student Resource Center Welcome Reception
  • Stand for State Faculty/Staff Bystander Intervention Training
  • Straight/Curve: Redefining Body Image film screening

What to include in the promotional content

Make sure to include promotional content. This section has all the details about attending your event. Some important things to make sure you include are listed below.

  • Location 
  • Who can attend? Is it open to the public? Is a student ID required?
  • Registration link, if applicable
  • How to obtain tickets and cost of tickets, if applicable
  • A website URL for more details
  • A brief description of the event, the title of the lecture, etc.
  • Will food or drink be provided?
  • Contact name, phone, e-mail, if applicable
  • When the doors open for the event, if different from the start time

How to decide if your events should be included on a calendar

Types of events to publish on the calendar:

  • Speakers, musical performances, discussion groups
  • Workshops/trainings open to anyone (if they require registration, note that in the promotional content)
  • Tabling for awareness, promotion, or special event
  • Open houses
  • Leadership summits, retreats, service activities on or off campus
  • Exhibits
Penn State Student Affairs
Communications & Marketing

203 Boucke Building 
University Park, PA 16802